Continuing Education units can be structured around four inter-connected areas of focus, all starting with the letter E. The fourth and final E, and the one often used by administrators as a measurement item, is Economics. For purposes of this framework, ‘economics’ is defined as ‘profit/loss, revenue and other related fiscal matters.’ In other words, does your program support itself or possibly even make money?
Part of what attracts me to continuing education has been the focus on education and professional development for students, rather than on profit and loss. One of the three mantras I had when founding my continuing education program was, “Don’t lose any money, but don’t worry about making money either; just provide a service to the community.” With this in mind, I focused instead on offering the right class, with the right experience, to the right audience, at the right time, and priced the classes to be competitive with industry and other university offerings. I didn’t focus on the economics and ten years later, I still don’t; I’ve found that focusing first on the student and service pays larger dividends than focusing on the dollar.
Each class section runs its own economics, with total tuition paid for the class tallied, and direct class costs removed (typically instructor, books/materials, testing fees, credit card fees, and catering), to find the net profit. All classes within a program, or month, are than totaled, the overhead charge applied (administrative staff, location rent, university fees, marketing, and related costs) for a final net gain or loss per month or program. Thankfully, out of 120 months of operation, the net after overhead has been negative only two months—one in only the second month of operation, and the other due to students dropping out to travel to New Orleans for Hurricane Katrina efforts. At the end of the year the total gain is tabulated, and then reinvested into new capital equipment, program development, student scholarships, or swept up by the university administration. In two cases, programs were found to be making large profit, and tuition was lowered for future offerings of the program.
Profit and loss are a key measurement item in business, but our programs in continuing education tend to have a different focus: student outcomes. Yet as continuing education leaders, we still need to be aware of the economic status of our programs, and make decisions that keep our offerings available for students for years to come.
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Join us every Wednesday and Friday in December as DeLalla discusses each of these elements in more detail. Don’t miss this Friday’s article, where DeLalla will wrap up the series.
The Four E’s of CE:
- Education: Academic topics and format (distance, in-person, etc) offered for students.
- Experience: Teaching faculty, classroom environment and campus life.
- Enrollment: Marketing, sign-up process, and alumni relations.
- Economics: Do the first three steps right, and the balance sheet should be in the black.
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